5/29/2020 update - Summer camp expanded health plan
At Camp Phillip, we are committed to ensuring the health and well-being of all our guests. We have worked with medical professionals to determine best health practices. The following list represents some of the procedures we follow to ensure the health of all our guests.
Prior to camper’s arrival
We will contact parents in the preceding week to confirm health form, health questionnaire, arrival day procedures and money for check in (cash/checks for balance and store orders).
The Health questionnaire asks the following questions:
- Have you been sick in the last two weeks? If so, what symptoms did you have?
- Have you been in contact with anyone who has tested positive for COVID-19 in the last two weeks?
- Have you had any of the following symptoms in the last two weeks: fever, cough, shortness of breath or difficulty breathing, chills, repeated shaking with chills, muscle pain, headache, sore throat, new loss of taste or smell?
We will ask all families to monitor the health of the camper and household the week leading up to coming to camp.
Parents will be strongly encouraged to check temperatures of everyone who will be in the vehicle prior to departure.
If symptoms are present, we ask the campers to remain home.
Upon camper’s arrival - General info
Registration will be extended to allow for social distancing and health screenings.
All registration staff and counselors will wear masks when interacting with the public (people outside their own cohorts).
Gloves will be worn by registration staff checking cars in.
PPE (Personal Protective Equipment) is strongly recommended to everyone coming onto Camp Phillip property.
Check-in/Check-out sheets will still be used. Counselors will ask parents who will pick up their child at the end of their session and write this name on the middle column next to camper name.
Upon camper’s arrival - Health screening
Everyone who comes onto Camp property will be screened for COVID-19 symptoms from inside their car at the Primary checkpoint. Symptoms include: fever, cough, shortness of breath or difficulty breathing, chills, repeated shaking with chills, muscle pain, headache, sore throat, and new loss of taste or smell.
Temperature will be checked with a temporal thermometer. Any temperature of 100.4 degrees Fahrenheit or higher will be confirmed with an oral thermometer. Thermometers will be sanitized between uses.
We will not accept any camper who is in a vehicle with any person possessing these symptoms.
Upon camper’s arrival - Traffic flow
All cars will be directed toward the Dining Hall.
Primary Checkpoint will be near the Gravel Pit underneath a tent.
From the Primary Checkpoint, cars will be directed to the Dining Hall parking lot.
Photographers will direct traffic at the Dining Hall and fill Store Orders.
Any campers without medication will collect their store orders and proceed through the yellow chain directly to their cabins.
Any camper who needs to drop off medication will stop at the Health care station in the Dining Hall.
One parent will be allowed in the Dining Hall to drop off medication for their camper(s).
After dropping off medication, campers will proceed to their cabins.
At the cabins, one car will be allowed to move in at a time.
Counselors will assist camper to carry bags into cabin. Parents will be asked to remain outside.
Counselors will fill out Check-in/Check-out Sheets.
Cars will be directed towards the Exit once all children are successfully checked in.
Upon camper’s arrival - Stations - Primary station (Gravel pit or entrance to Dining Hall parking lot)
What happens here (in this order): health screening, check in (cabin assignment), balance check, store orders (Options are “DVD”, cabin photo, theme shirt, Nalgene and buff.) and payment. Post-it order on car window.
Upon camper’s arrival - Stations - Dining Hall
What happens here: store orders filled, traffic directed to parking for Health care station or cabin (Show where to park for the Quad to protect septic systems), facilitate flow of people in and out of Health care station.
Upon camper’s arrival - Stations - Health care station
What happens here: one way traffic within the Dining Hall, medication check-in, dietary needs check-in.
Upon camper’s arrival - Stations - Cabins
What happens here: counselor meets camper(s)/parent(s), counselor helps camper move in, counselor fills out check-in/check-out sheet, cars guided to exit.
During the camper’s stay - On-site health care
Camp Phillip will have an on-site Health Care Director who works under the delegation of a Wisconsin licensed physician according to approved treatment protocols.
There will be a daily wellness check of each camper and staff which includes taking a temperature with a temporal thermometer.
Camp Phillip health care staff will disperse medications according to the camper’s regular medication schedule or as needed.
During the camper’s stay - Sanitary procedures
Campers will be trained on proper social distancing for use during their stay.
Campers/staff will be taught how to wash hands and cover coughs and sneezes. Signage of best practices will be provided.
Campers will be asked to wash their hands with soap and water frequently, at a minimum before every meal and before bed.
Meeting rooms will have access to hand sanitizer dispensers.
Commonly touched surfaces (tables, doorknobs, light switches, countertops, handles, desks, phones, keyboards, toilets, faucets, sinks, water bottle filling station, paper towel dispenser handles, pens and pencils) will be sanitized frequently with an EPA approved product for novel coronavirus.
Bathrooms will be sanitized daily (or as recommended by health department).
During the camper’s stay - Food service
The entrances to meal areas will have hand sanitizer that is approved to be effective against COVID-19.
Meals/drinks will be served by Camp Phillip staff using proper sanitary procedures.
Single service condiments will be used.
All kitchen staff will wear masks and gloves when serving.
Meal groups will separate themselves from other cabins by either spreading out in Dining Hall or eating outside or staggering meal times.
Campers are required to bring their own water bottle (or purchase one from the camp store), because common use of water bubblers is not allowed. We do have a water bottle filling station in the Dining Hall.
Due to the increased demands on food service staff for regular food preparation, we will not be able to accommodate people with celiac disease this summer.
During the camper’s stay - Cleaning procedures
Distinction between cleaning, sanitizing and disinfecting: Cleaning is physically removing the dirt, debris, and sticky film by washing, wiping and rinsing. Sanitizing reduces the number of germs through a cleaning process while disinfecting uses chemicals to kill germs. Disinfecting kills nearly all germs on a hard, non-porous surface when applied correctly. Prior to disinfecting, cleaning must be completed.
After every group of guests eats in the Dining hall, Camp Phillip staff will clean tables with a CDC recommended disinfectant.
Every day, bathrooms will be fully disinfected with a CDC recommended disinfectant.
Activity areas and supplies will be disinfected after every use.
Every mattress will be easily cleanable and will be disinfected after campers leave at the end of a session.
During the camper’s stay - Social distancing procedures
In cabins there will be a separation of at least 6 feet in between heads while sleeping.
Campers will be grouped according to their building: Lodge, NC, Quad, Wisco 2, Wisco 3.
Within the group (also referred to as “cohorts”), neither children nor counselors are required to wear masks.
Groups will social distance from other groups. (The idea is that if one person in that group is found to be sick, the potential for sickness will be confined to those in that group.).
Activity leaders not part of that group will wear masks if they are leading programs that put them in close contact with campers.
During the camper’s stay - Programming
Groups will practice social distancing from other groups.
Recreation activities will be done by groups; activities between groups will not occur unless permitted by recommended group gathering sizes.
Program equipment (e.g. harnesses, helmets, discs) will be sanitized in between uses.
Large groups activities (Password, Bible study, Meals, Song period, Evening game, Campfire) will be done in groups only or with other groups but using social distancing.
During the camper’s stay - Response to campers with signs of COVID
If symptoms arise in a camper, we will immediately quarantine the camper, notify the local health department, contact parent/guardian to pick up child and may transport the camper to a clinic for testing.
Symptoms we will be looking for include fever, cough, shortness of breath or difficulty breathing, chills, repeated shaking with chills, muscle pain, headache, sore throat, and new loss of taste or smell.
We will immediately report camper or staff infections to the local health department.
We will work with the local health department to identify potentially exposed individuals to help facilitate appropriate communication/contact tracing.
During the camper’s stay - Health care room disinfecting procedures
We will fully disinfect every surface in the Health care room every day after lunch and before lights-out. In addition, surfaces will be disinfected as needed.
Our health care staff will be trained to use and supply masks and gloves when deemed necessary.
After camper departure
We will fully disinfect all indoor surfaces (cabins, bathrooms, meeting rooms) after every group of campers.
To have or not have summer camp was an incredibly tough decision, made with much prayer and research.
We have devoted ourselves to learning the regulations and guidelines for what it would take to run camp safely. This being said, we understand there are families who may not feel comfortable sending their children to camp. That is understandable. To those families, we have some options if you choose to cancel.
If you are choosing to cancel, please do so by June 1
- Like many businesses, camp will be taking a massive financial hit because of the pandemic. We are asking you to please consider donating some or all of your registration fee to help keep us up and running.
- You will be given the option to roll your registration fee over to next summer.
- You can request a refund minus the non-refundable deposit.
by emailing our office at firstname.lastname@example.org. We need to know how many campers are planning to come for our planning purposes.
Whether or not you choose to join us at camp this summer, please keep us in your prayers!